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L&RBA Constitution

 

The Constitution

Name

The name of the Association shall be the Leicestershire and Rutland Basketball Association hereafter referred to as L&RBA.

Geographical Jurisdiction

The jurisdiction of L&RBA shall be the area comprising the City of Leicester and the counties of Leicestershire and Rutland.

Objectives

· To promote and encourage the sport of basketball in Leicestershire and Rutland and to ensure that pathways exist for all to fulfil their potential within the sport in whatever aspect they choose to be involved.

· To undertake the duties of the governing body at local level as required by England Basketball.

· To co-ordinate basketball activities within Leicestershire and Rutland.

· To report to England Basketball through the East Midlands Regional Management Committee.

· To co-ordinate funding arrangements for the development of basketball in Leicestershire and Rutland.

Management

To deliver the objectives of the L&RBA as set out in this constitution, there shall be two levels of management:

· The Executive

· The members

The Executive

The Executive shall consist of the following members:

The officers of the Association who are:

Chair, General Secretary, Treasurer, Registrar, Competitions Secretary, Basketball Development Officer, Disciplinary Officer

Plus one representative of each of the following organisations:

Leicestershire Basketball League

Leicestershire Women’s Basketball League

Leicestershire Basketball Officials Association

Leicestershire Schools Basketball Association

The Basketball Development Co-ordinator shall be ex-officio.

The Executive shall:

· Act as the governing body for Basketball in Leicestershire and Rutland.

· Monitor funding arrangements for the sport in Leicestershire and Rutland.

· Appoint two representatives, normally from among the Executive, to the East Midlands Regional Management Committee.

· Appoint coaches and managers for county teams and other initiatives as required.

· Make co-options to the Executive to fill casual vacancies for a period not extending beyond the next AGM. Appointments for any remaining period of office shall be made at the AGM.

Finance

The financial year shall end on 31st March and a statement of accounts up to and including this day shall be presented at the Annual General Meeting (AGM) and at other times at the request of the Executive. Annual affiliation and Associate Membership fees shall be payable by each registered club and organisation by 1st November, the amount to be reviewed at the AGM. Any money belonging to the L&RBA, except that required by the Treasurer for the petty cash, shall be deposited in an account in the name of the L&RBA at a recognised bank and all cheques drawn on the account shall be signed by any two of three members appointed by the Executive, one of the three being the Treasurer. In the event of the L&RBA being disbanded all funds and assets shall be given to England Basketball to dispose of as it sees fit except where such monies involve grant aid or loans which need to be repaid under the terms of the award. In this case England Basketball shall ensure repayment of any grants/loans.

Appeals

There is an appeals procedure against decisions of L&RBA.  This is only available to bone fide paid up members of the Association.  Appeals must be made immediately and in writing by the Club Secretary (only) to the Appeals Convenor and must be accompanied by a deposit cheque of £50.00, made payable to Leicestershire Basketball Association.

The Appeals Convenor will form an independent Committee of his choosing who will gather and consider evidence necessary to reach a decision.  The Appeals Convenor is empowered to call for additional information or witness statements.

The conclusion reached by the Appeals Convenor will be offered to the L&RBA Executive for consideration.  The L&RBA Executive is not bound by the conclusions presented by the Appeals Convenor.

Meetings

Executive

The Executive shall meet as it sees necessary for the transaction of business. Meetings can take place by email communication if all motions can be concluded by that manner.  The quorum necessary for the transaction of business of the Executive shall be two members of the Executive. At all meetings motions shall be decided by a majority vote. The Chair shall not vote unless there is an equal number for and against a motion, when he or she shall have a casting vote.

General Meetings

Annual General Meeting

· The AGM shall be held in the period May-September, following the closure of the annual accounts and before the start of the following season.

· The Annual Report of the Executive and the annual accounts, shall be presented.

· At least 28 days notice specifying the place, date and hour together with the provisional agenda shall be published on the Association website. Proposals for additional items of agenda should reach the Secretary at least 14 days prior to the AGM.

· All members are entitled to attend the AGM and may take part in discussions with the Chair’s approval. No individual, with the exception of the Chair (as described below) may have more than one vote.

· All matters shall be decided by ballot or by show of hands (at the discretion of the Chair) of those members present and qualified to vote.

· A majority in excess of opposition of one third of the vote’s cast shall be necessary to carry any resolution in respect of the Constitution of the L&RBA. A simple majority shall decide other resolutions and, in the event of a tie, the Chair shall have a second or casting vote.

Extraordinary General Meeting

An Extraordinary General Meeting may be called by the Executive at any time or shall be called within 28 days at the request, in writing, of six members. All registered players and officials may attend the EGM and take part in discussion with the Chair’s approval. At least 14 days notice of the place, date, hour and business of the meeting shall be published on the Association website. Voting shall be as at the AGM. A quorum shall consist of one third of the membership.

General

No amendment to the Constitution shall be effected unless at a General Meeting. Any proposed amendments and additions to the Constitution shall be submitted in writing to the Secretary at least 14 days before the General Meeting. In the event of any question or matter arising, which is not provided for in the Constitution, such matters shall be dealt with by the Executive.

 

Approved at the AGM 2010